Submission Guidelines

Online Submission Instructions

To begin your submission, go to the NEPDC Online Submission Portal and login with your existing username and password or create a new User Account. Once you have an account, you will be directed to the system‘s Home page where you can begin a new submission by entering the name of your device and selecting ”Get Started”.

NEPDC Online Submission Portal

 Abstract Content

Abstracts provide a brief, non‐confidential synopsis of your device concept, the pediatric need it addresses, and its current stage of development. For each device concept, applicants must complete an online template that contains categorical and essay questions in the following areas:

  • Background and Significance: Briefly describe the pediatric, clinical need for your device and the estimated number of patients that will be positively affected per year.
  • Device Solution: Provide a non‐confidential, technical description of your device, including key features and functions, current stage of development, and regulatory and intellectual property status. If pre‐clinical or clinical testing has been completed, include that information within this section.
  • Competition and Market Hurdles: Compare your device to existing standard(s) of care, including alternative or competing technologies.
  • Commercialization Goals and Challenges: Indicate your commercialization goals, and describe up to three challenges you anticipate facing.

Following completion of the Abstract template, a confirmation email will be sent to indicate a successful submission. All Abstracts will be promptly reviewed by NEPDC with feedback typically provided within 5‐10 business days. If accepted, applicants are eligible to submit a Pre‐Seed Application within the following two quarterly review cycles. After that time, a new Abstract will be required with updated device development information.

Pre‐Seed Application Content

Pre‐Seed Award applications build and expand upon information provided within previously accepted Abstracts. When completing the Pre‐Seed application template, please follow the detailed instructions provided within the online submission system to accurately describe the pediatric need, the proposed device concept, commercialization strategy, and support requested from NEPDC. Where applicable, applications should also include foreseeable development and commercialization challenges along with proposed strategic plans to overcome them. Specifically, applications consist of both categorical and essay questions in the following areas:

  • Pediatric Need and Significance: Briefly describe the pediatric need for your device; including a summary of preliminary research either you or others have conducted to quantify the incidence, prevalence, and demographics of the affected population.
  • Device Solution: Provide a detailed description of the device concept, how it will be used in its intended setting, and technical specifications and requirements. Regulatory, testing, and intellectual property status will be included in this section.
  • Competition and Market Hurdles: Assess the current market opportunity and compare your device to existing standard(s) of care, including alternative or competing technologies.
  • Commercialization Goals and Challenges: Describe your overall approach and desired outcome for commercializing your device.
  • NEPDC Support: State how in‐kind service and funding resources will be used to help accelerate commercialization of your device.
  • Proposed Project Timeline and Budget: Pre-Seed Awards include both funding and NEPDC in-kind service (up to $10,000 and 40 hours) over a 3‐9 month project period. Provide a detailed timeline and budget that describe how these resources will be allocated.
  • Team Members: Name all key team members serving in a primary and advisory role and their qualifications. Complete CVs or biosketches may be included as attachments.

If available, you are welcome and encouraged to include any additional information or materials that may help NEPDC better evaluate your device. This information could include any combination of design, regulatory, testing, or market assessment documents, can be uploaded on the last page of the Pre‐Seed application template.

Full Seed Application Content

Full Seed Award applications are only available to innovators who have successfully completed a Pre-Seed Award. Following completion of their Pre-Seed Award final report, an application template, which builds upon information provided during all prior stages, will become available within the Online Submission Portal. Awardees are then eligible to apply within the next 6 months for additional funding and in‐kind service. Extensions may be granted on a case-by-case basis; however, a formal request must be made through the NEPDC Program Manager. When completing the Full Seed application template, please follow the detailed instructions provided within the online submission system to provide an update on the device status, next phase of commercialization, and additional support requested from NEPDC. Full-Seed applications will focus on the following areas:

  • Device Status: Provide a detailed description of the current stage of device development, work that has occurred since Pre‐Seed funding, and address any questions posed by NEPDC within the Pre‐Seed application review and assistance process.
  • Commercialization Strategy: Describe your overall approach, key challenges, and desired outcome for commercializing your device. Applicants should include a clear course of action for securing additional funding beyond NEPDC and/or achieving commercial exit.
  • NEPDC Support: State how additional in‐kind service and funding resources will be used to help accelerate commercialization of your device.
  • Proposed Project Timeline and Budget: Full‐Seed Awards include both NEPDC resource assistance (up to 200 hours) and additional discretionary funding over an additional 12‐18 month project cycle. Total award amounts (Pre-Seed and Seed) may not exceed $50,000 for any single product. A detailed timeline and budget that describes how these resources will be allocated is required.
  • Team Members: Provide an update on all key team members serving in a primary and advisory role and their qualifications. Complete CVs or biosketches may be included as attachments.

Application Eligibility, Terms, & Conditions

Prior to submission, all applicants must verify their eligibility and agree to NEPDC terms and conditions. Please click here for more details.